For sales, recruiting & HR teams

Stop mail-merging.
Stop sending one by one.
Let your team book the meeting.

RackEmail replaces Word and Outlook mail merge for your whole team. Upload a list, pick a team template, and every person sends a personal email to each recipient from their own Gmail, Outlook / Microsoft 365 or SMTP account. Follow-ups go out automatically, stop the moment someone replies, and recipients book a time straight from the email.

Start Free Team Trial (No Card) →

$15 per user / month

Sends from your own mailboxes

Auto-stop on reply

Campaign · "Open roles – October" Example

1. Upload list candidates.xlsx · 240 rows

●Hi {{FirstName}}, I saw your work at {{Company}}…

2. Sends from each person's own mailbox

●priya@youragency.com (Microsoft 365)

Step 1 sent

●dan@youragency.com (Gmail)

Follow-up in 3 days

3. Reply → follow-ups stop → meeting booked Booked Tue 10:30

Why teams switch

Mail merge sends the first email. Then your team is on its own.

Mail merge has no follow-ups, no idea who replied, no booking, and no way for a manager to see what happened.

❌ Mail merge & one-by-one emails

✕Hours of copy-paste: changing names by hand or babysitting a Word merge every week.
✕Follow-ups get forgotten: good leads and candidates go cold because nobody chased them.
✕Awkward double-sends: no way to know someone already replied before the next batch goes out.
✕Scheduling ping-pong: five emails to agree on a meeting or interview time.
✕No visibility: managers chase a weekly spreadsheet of who emailed whom.

✅ RackEmail for your team

✓Upload once, personalise for everyone: Excel/CSV list plus {{FirstName}}, {{Company}} and any column you have.
✓Automatic follow-ups: set the steps once; RackEmail sends them on schedule.
✓Stops on reply: the moment someone answers, their remaining follow-ups are cancelled.
✓Booking built in: each person has a booking page, so recipients pick a time themselves.
✓One inbox for replies: every reply from every connected account in one place.

What your team gets

Everything between "send" and "booked"

Your people keep their own email address and their own mailbox. RackEmail does the repetitive part.

📄

List + template sending

Upload an Excel or CSV list, write one template with merge fields, and send a personal email to every row.

Any column becomes a merge field
Shared team templates
Duplicate detection on import

🔁

Automatic follow-ups

Add follow-up steps with the gap you want. Anyone who replies is taken out of the sequence automatically.

Multi-step sequences
Auto-stop on reply
Per-mailbox daily sending limits

📅

Booking pages

Each team member gets a booking page with meeting types and available slots, ready to drop into any email.

Meetings, calls and interviews
Recipients pick their own time
No back-and-forth

📬

One reply inbox

Read and answer replies from every connected account in one view instead of switching mailboxes.

Threaded conversations
Inline replies
Gmail, Outlook / Microsoft 365, IMAP/SMTP

🤖

AI reply drafts, on your own AI

Draft replies that move the conversation toward a booked meeting, using your company's own ChatGPT/OpenAI, Gemini or Claude account. Prefer ours? Add RackEmail AI as a paid add-on.

Your AI account, your provider's terms
No AI markup on the Team plan
Optional RackEmail AI add-on

👥

Built for teams

Add your team, share templates, and keep everyone sending from their own address so replies come back to the right person.

Team members under one account
Each person's own mailbox and signature
Simple per-user billing

For your IT team

Questions IT will ask, answered up front

Connecting work mailboxes is a big ask. Here is exactly how RackEmail handles it.

✉️

Your mail stays your mail

Emails are sent from each person's own mailbox and address. RackEmail does not supply sending servers, buy lists or send on your behalf from our domains.

🔐

Credentials protected

Account passwords are stored as salted hashes, and SMTP/app passwords are encrypted at rest. Every account's data is kept separate from every other account's.

🧾

Talk to us before you connect

Have a security questionnaire or need to know exactly what access is requested? Book a call and we will walk your IT team through it before anyone connects a mailbox.

Simple pricing

$15 per user. Every feature.

Start free with one person. Add your team when it is working. Cancel anytime.

Free

For one person replacing their own mail merge.

Free / forever

Get Started Free →

✓ 1 user, 1 connected mailbox
✓ 500 emails / month
✓ List upload + personalised templates
✓ Reply inbox
✕ Automatic follow-ups
✕ Booking pages
✕ AI reply drafts

For teams

Team

For sales, recruiting and HR teams who send to lists every week.

$15 / user / month

Start 14-Day Team Trial →

✓ Everything in Free
✓ Multiple mailboxes per user
✓ Automatic follow-ups + auto-stop on reply
✓ Booking pages
✓ AI reply drafts on your own AI account
✓ Shared team templates
✓ 30-day money-back guarantee

RackEmail AI (instead of your own AI account) is available as a paid add-on. See full pricing →

Answers to Common Questions

Frequently Asked Questions

Outlook and Gmail already have mail merge. Why pay? ▾

Mail merge sends the first email. RackEmail also sends the follow-ups, stops them when someone replies, gathers every reply in one inbox, and lets recipients book a time. That is the part that takes your team hours each week, and where leads go cold.

Do emails come from our own addresses? ▾

Yes. Each person connects their own Gmail, Outlook / Microsoft 365 or SMTP mailbox and sends from it. Replies come straight back to that person. RackEmail does not sell sending or contact lists.

Our IT team has to approve new apps. Can you help? ▾

Yes. Book an IT walkthrough and we will go through exactly what access RackEmail needs, how credentials are stored, and answer your security questions before anyone connects a mailbox.

How does the AI work, and what does it cost? ▾

On the Team plan, AI reply drafts run on your company's own ChatGPT/OpenAI, Gemini or Claude account, and you pay your AI provider directly. If you would rather not manage an AI account, RackEmail AI is available as a paid add-on.

Do I need a credit card to start the trial? ▾

No. Start the 14-day Team trial without a card, invite your team, and run a real campaign. Cancel anytime, and every paid plan has a 30-day money-back guarantee.

Stop mail-merging. Stop sending one by one. Let your team book the meeting.